Tips & Tricks: Task List Options
Your day is filled with little tasks. At home. At work. There's always a ton to get done. The trick to getting through your tasks is being organized and remembering them all! Luckily your BlackBerry® smartphone can help. And if you're familiar with the task function of email applications like Microsoft® Outlook you're already two steps ahead.
Here is a review of task functions, including use of categories to track and view your tasks.
Create a task
- In the task list, press the Menu key.
- Click New.
- Type the task information.
- Set a due date for the task.
- If the task recurs, set the Recurrence field (see below for further explanation).
- Press the Menu key.
- Click Save.
Recurrence fields
- Every: Set the frequency of the daily, weekly, or monthly recurring appointment, meeting, or task.
- Relative Date: Set whether the monthly or yearly recurring appointment, meeting, or task recurs on a relative date (for example, on the last Friday of each month).
- End: Set when the recurring appointment, meeting, or task ends.
- Days: Set the day or days on which a weekly appointment, meeting, or task should recur.
Change a task
1. In the task list, highlight a task.
2. Press the Menu key.
3. Click Open.
4. Change the task information.
5. Press the Menu key.
6. Click Save.
Change the status of a task
1. In the task list, highlight a task.
2. Press the Menu key.
3. Perform one of the following actions:
• To mark the task as complete, click Mark Completed.
• To mark the task as deferred, in progress, or waiting, click Open. Set the Status field.
4. Press the Menu key. Click Save.
Hide completed tasks
1. In the task list, press the Menu key.
2. Click Hide Completed.
Forward a task or memo
1. In the task list or memo list, highlight a task or memo.
2. Press the Menu key.
3. Click Forward As.
4. Click a message type.
Check spelling
You can check the spelling in messages, memos, tasks, or calendar entries that you create.
1. In a message, memo, task, or appointment, press the Menu key.
2. Click Check Spelling.
3. Perform any of the following actions:
• To accept the suggested spelling, click the highlighted word.
• To ignore the suggested spelling, press the Escape key.
• To ignore all instances of the suggested spelling, press the Menu key. Click Ignore All.
• To add the word to the custom dictionary, press the Menu key. Click Add To Dictionary.
• To stop checking the spelling, press the Menu key. Click Cancel Spell Check.
Categories
You can create categories to group your contacts, tasks, and memos. You can also narrow the contacts, tasks, and memos that appear based on categories. Category names are not case sensitive. More than one category can apply to a contact, task, or memo. Categories are shared between the address book, the task list, and the memo list and changes that you make in one application are made in all applications.
Note: If you use IBM® Lotus Notes®, you can apply more than one category to a task on your BlackBerry smartphone, but only one category synchronizes with the task in Lotus Notes.
Create a category for contacts, tasks, or memos
1. In the address book, task list, or memo list, press the Menu key.
2. Click Filter.
3. Press the Menu key.
4. Click New.
5. Type a name for the category.
6. Press the Enter key twice.
Categorize a contact, task, or memo
1. When creating or changing a contact, task, or memo, press the Menu key.
2. Click Categories.
3. Select the check box beside a category.
4. Press the Menu key.
5. Click Save.
Sort contacts, tasks, or memos by category
1. In the address book, task list, or memo list, press the Menu key.
2. Click Filter.
3. Select the check box next to a category.
Delete a contact, task, or memo from a category
1. When changing a contact, task, or memo, press the Menu key.
2. Click Categories.
3. Highlight a category.
4. Press the Menu key.
5. Clear the check box beside the category.
6. Press the Menu key.
7. Click Save.
Delete a category
1. In the address book, task list, or memo list, press the Menu key.
2. Click Filter.
3. Highlight a category.
4. Press the Menu key.
5. Click Delete.
Note: When you delete a category, contacts, tasks, or memos in the category are not deleted.
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