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What is Enterprise File Sync and Share (EFSS)?


Enterprise File Sync and Share (EFSS) is a solution that enables employees to securely synchronize and share documents, photos, videos and files from across multiple devices both inside and outside their organization. It enables secure and mobile content collaboration among colleagues and has therefore become top of mind for organizations of all shapes and sizes.

What are the benefits of EFSS?

By making collaboration between colleagues fast, easy and secure, EFSS solutions can help to enable seamless workflows, enhanced productivity and improved efficiency for your organization. Anytime, anywhere access to the files and documents employees need helps them perform to their full potential.

For IT departments, a strong EFSS solution provides enterprise-oriented features that increase security, flexibility and control. Some EFSS features include:

  • Granular access control
  • Remote wipe, device lock, passcode protection
  • Real-time tracking and auditing
  • Integration with enterprise directory services Upload and download restrictions
  • Secure data back-up 

The risks of not having a secure EFSS solution

The need for employees to digitally collaborate with colleagues both inside and outside their company is only going to increase. Companies who do not provide an enterprise-grade, IT controlled file sync and share solution run the risk of employees using an insecure one or finding other workarounds. When this happens, IT has no control over how data is being stored or shared and may not be aware of compromised data until it’s too late.

Even if your organization is using EFSS, the risk of experiencing a breach or malicious cyberattack are not completely mitigated, as people make mistakes, get fooled or betray trust.

How does BlackBerry EFSS software improve collaboration and data security?

BlackBerry® Workspaces provides the advanced collaboration features and security organizations require. With BlackBerry Workspaces, you stay in control, even after files are downloaded and shared with third parties with:

  • Protection inside and outside your firewall
  • Ransomware recovery tools
  • File-level Digital Rights Management (DRM)
  • Unmatched cross-platform support
  • Unified access and control for existing data stores
  • Tracking and reporting for all file activity